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Staff Handbook

Visit the College Website for more information about the Staff Handbook.

Current Volume: 2014 edition

Complete Handbook

Complete Handbook

Table of Contents

Table of Contents

Main Text

Guidelines for Requesting Changes

History of Saint Mary’s College

Saint Mary’s College Mission Statement

SECTION 1. Key Employment Policies & Conditions of Employment

1.1 Saint Mary’s Right to Amend Its Policies and Revise Its Procedures and Practices

1.2 At Will Employment

1.3 Coverage, Terms and Conditions of Employment

1.4 Equal Employment Opportunity

1.5 Institutional Policies

SECTION 2. Employee Conduct & Responsibilities

2.1 Professional Conduct

2.2 Conflicts of Interest Policy

2.3 Duties Owed to the College

2.4 Political Activity

2.5 Non-Solicitation

2.6 Solicitation of Cash Gifts

2.7 Departmental Work Rules

2.8 Telecommuting Policy

2.9 Dress Standards

2.10 Friends, Family and Children in the workplace

2.11 Additional Compensation Policy

2.12 Contact with Media and Reporters

2.13 Confidentiality of College Related Information

2.14 Prohibited Conduct

2.15 Workplace Conditions

2.16 College Intellectual Property

2.17 Computers, Cell Phones and Other Electronic Devices

2.18 Pets on Campus

SECTION 3. Working at Saint Mary’s College

3.1 Employee Status Definitions

3.2 Attendance / Work Hours

3.3 Other Types of Pay for Non-Exempt Employees

3.4 Other Schedule-Related Policies

3.5 Personnel Records – Confidentiality and Access

3.6 Maintaining Current Employee Information

SECTION 4. Recruitment and Employment

4.1 Hiring for Mission

4.2 Recruitment

4.3 Job Posting Process

4.4 Candidate Review

4.5 Offer Process

4.6 Closing Out the Recruitment

4.7 Ways to Promote Your Opening Beyond the Job Posting

4.8 Checklist for Hiring Managers

SECTION 5. Development, Training & Performance Feedback

5.1 Professional Development

5.2 Training Opportunities

5.3 Tuition Waiver

5.4 New Employees (also see Employment in Section 4)

5.5 Performance Planning and Review

5.6 Performance Problems and Corrective Action

5.7 Violations of Policy / Prohibited Conduct

SECTION 6. Communication & Problem Solving

6.1 Campus Communication

6.2 Saint Mary’s College Events Posting Policy

6.3 Conflict Review and Problem Solving Process

6.4 Staff Appeals

6.5 Employee Assistance Services

SECTION 7. Compensation

7.1 Staff Compensation Policy

7.2 Staff Compensation Philosophy

7.3 Salary Budget

7.4 Changes in Position or Responsibilities

SECTION 8. Benefits

8.1 Time Off Work Policies

8.2 Eligibility

8.3 Holidays (Non-academic)

8.4 Vacation Policy

8.6 Other Absences from Work

8.7 Medical Leaves of Absence

8.8 Lactation Breaks

8.9 Paid Family Leave Program (PFL)

8.10 Workers Compensation Leave

8.11 Personal Leave of Absence without Pay

8.12 Compassionate Leave Donation Program

8.13 Confidentiality of Medical Information (COMIA)

8.14 Registered Domestic Partners

8.15 Insurance Benefits – Introduction and Eligibility

8.16 Benefit Plans

8.17 Benefits Related to Retirement

8.18 Employee Benefits Continuation/Termination

8.19 Benefits Required by Law

8.20 Voluntary Benefits

8.21 Opportunities and Advantages of Working at SMC

SECTION 9. Safety, Health & Environmental Services

9.1 Campus Public Safety

9.2 Jeanne Clery Disclosure of Campus Security Policy, the Campus Crime Statistics Act of 1998, and the Campus Sex Crimes Prevention Act

9.3 Vehicle Use Policy

9.4 Environmental Health and Safety

9.5 Injury and Illness Prevention Program (IIPP)

9.6 No Smoking Policy

9.7 Hazard Communication Program

9.8 Hearing Conservation Program

9.9 Bloodborne Pathogen Exposure Control Plan

9.10 Ergonomics Program

9.11 Hazardous Materials and Waste Handling and Disposal Procedures

9.12 Sludge Discharge Prevention and Contingency Plan

9.13 Human Research Institutional Review Board

9.14 Fitness To Work

SECTION 10. End of Employment

10.1 Voluntary Termination

10.2 Involuntary Termination

10.3 Reductions in Force

10.4 Exit Interviews

10.5 Return of College Property

10.6 Benefits after End of Employment

Appendix

Appendix A: Acknowledgment of Receipt of Saint Mary’s College Staff Handbook

Appendix B: Saint Mary’s College of California Technology Use Policy

Appendix C: What's New!

Index

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